Arrive Logistics is looking for an Executive Assistant to support our Sales Operations Executives. The right candidate for this position has a proven track record of successfully working with a team of executives & owning a variety of responsibilities. The Executive Assistant should be a scheduling guru, a proactive problem-solver, and above all else, a true ambassador of the Arrive Logistics brand.

Essential Functions:

  • Provide wide-ranging support to two C-suite executives and their team of direct reports, managing calendars and appointments, rearranging and prioritizing commitments as needed.
  • Autonomously provide project management, building decks and content for weekly meetings, across departments and companywide.
  • Help plan and execute team events, offsite meetings and social engagements.
  • Effectively communicate department initiatives from the executive office down to the sales floor.
  • Proactively create & manage travel itineraries, coordinate arrangements and compile expenses.
  • Coordinate agendas and meeting materials for groups of various sizes, take notes during meetings, and follow up on identified action items.
  • Work with a team of other Executive Assistants to ensure seamless support across the C-suite level.
  • Embody commitment to Arrive Logistics’ core beliefs and demonstrate professionalism in interactions with senior leaders, board members and customers.
  • Effectively and professionally manage interruptions of workflow with grace, remaining flexible and accessible.
  • Maintain utmost discretion in a high-trust environment while working through confidential information.

Education and/or Experience:

  • 3+ years of Office Admin, Office Management, or Executive Assistant experience, preferably supporting C-level executives within a large organization.
  • Effective at managing complex calendars, schedules and resources.
  • Experience coordinating both onsite and offsite leadership meetings.
  • Marketing experience is helpful but not required.
  • Proficient in Microsoft Office and Google Business Suite.
  • Ability to prioritize daily tasks, anticipate needs and propose solutions through sound decision making.
  • Excellent verbal, written and interpersonal communication skills.
  • Attentive, resourceful and positive – you can do it all!

Why Arrive?

  • Make an immediate impact helping Arrive’s C-suite Executives.
  • Take ownership of your career in a valuable role on our People Operations team.
  • Work in the booming city of Austin TX!
  • Leave the suit and tie at home; our dress code is casual.
  • Eat for free on Fridays…lunch is on Arrive!
  • Grab a bite at the delicious food trucks located at the MET center.
  • Sweat it out using our on-site, state-of-the-art gym & yoga studio!
  • Recharge your batteries at our fully stocked caffeine bar.
  • Soothe aches and pains with our monthly in-office massages
  • Get active at the MET Center’s hike and bike trails and disk golf course.
  • Shoot some hoops at our basketball court or serve it up at our tennis court!

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