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Facilities and Security Coordinator

Our explosive growth is your opportunity to accelerate your career in a high-impact, Facilities and Security Coordinator role to assist in maintaining an efficient and smooth operation of all physical office spaces to create a safe, clean function environment.  We’re looking for candidates willing to go above and beyond to deliver the results, service and experience that we pride ourselves on at Arrive, so you’ll thrive in this position if you’re a savvy problem-solver, thoughtful relationship builder, and detail oriented individual. 

What You’ll Do

  • Maintains physical space by ensuring employees have a safe, clean, and functional environment. 
  • Perform minor maintenance and repairs as needed.                                                                          
  • Track expenses, manage invoices, and manage maintenance site-level budget. 
  • Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
  • Ensures assigned site systems & equipment is in proper working order and available for use.
  • Performs routine interior walkthrough and site inspections to ensure Arrive’s Standards of safety, cleanliness, and functionality are upheld. 
  • Manages site security systems to include Access and CCTV systems.
  • Performs routine exterior patrol via corporate UTV and transports equipment between offices (Austin Only). 
  • Manages site Guest Reservation applications.
  • Manages site Shipping & Receiving services and applications.
  • Receives, manages, and processes Facilities tickets and requests; ensures problems are resolved quickly and efficiently.
  • Participates in emergency preparedness planning and ensures safety standards are followed throughout the facility.
  • Maintains inventory of supplies; reorders as needed.
  • Manages occupancy, assigns and tracks office space, completes team moves.
  • Contacts outside vendors/contractors for specialized services and licensed repairs when required. Manage relationships with our vendors and coordinate all product offerings, deliveries, and payments. Leverage any existing vendor relationships to contribute to our build out!
  • Build and maintain strong relationships with leadership by communicating regularly and proactively regarding any changes, questions, issues, and/or outstanding action items. 
  • Respond to & complete maintenance service requests as assigned.
  • Other duties as the Facilities Manager and Leadership team assigns

Qualifications

  • A minimum of Associates Level degree, bachelor preferred.
  • 2-3 years of project management, vendor management, maintenance experience, required. 
  • 1-2 years of space occupancy experience managing medium to large site moves, required.
  • 1+ year of security experience, preferred.  
  • Previous experience creating and/or managing preventative maintenance programs required.
  • Previous experience in a startup environment, preferred.
  • Previous experience managing & maintaining vendor relationships.
  • Able to communicate & collaborate effectively with members at all levels of the company.
  • Proven ability to prioritize and complete projects and objectives from start to finish in a fast-paced environment.
  • Normal mobility, manual dexterity, and normal visual & auditory ability.
  • Able to lift up to 50 lbs. and safely utilize assisting devices for heavier projects.
  • A “let’s go” attitude – once you meet us, you’ll see what we mean!

The Perks of Working With Us

  • Take advantage of excellent benefits, including health, dental, vision, and life coverage.
  • Invest in your future with our matching 401K program.
  • Enjoy the flexibility of a hybrid work-from-home schedule based on position and tenure. 
  • Build relationships and take part in learning opportunities through our Employee Resource Groups.
  • Get recognized through our employee rewards program.
  • Leave the suit and tie at home; our dress code is casual.
  • Eat for free on Mondays and Fridays! Breakfast is provided on Mondays and lunch on Fridays. Snack and lunch options are also available daily.
  • Work in the heart of downtown Chicago, IL!
  • Take advantage of our transportation reimbursement program and make your way to work via the train, bus, car or bike! There are CTA and L train stops walking distance from the office and you can store your bike safely inside of the building.
  • Sweat it out with local gym discounts or at the LifeStart gym in our office building that includes brand new Peloton bikes, top-of-the-line equipment and personal training options.
  • Maximize your wellness with free counseling sessions through our Employee Assistance Program
  • Get paid to work with your friends through our Referral Program!
  • Get relocation assistance – If you are not local to the area, we offer relocation packages and have a Relocation Specialist who can help you along the way.

Your Arrive Experience

When we say “award-winning culture,” we mean it. We’ve already earned “Best Place to Work” honors from Inc. Magazine (three years in a row!), Austin Business Journal and the Chicago Tribune. We intend on topping many more of those lists in the years to come, but we’re not in it for the trophies. We’re committed to culture because it keeps us connected to each other and invested in our shared success while having a blast along the way. Our employee-founded resource groups create communities within Arrive’s walls, including Women in Logistics, Emerging Professionals, PRISMS, Black Logistics Group, and Salute. 

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Arrive Carrier Requirements

Please have the following info ready to complete registration

  • MC, MX, DOT, or state reg #
  • Tax ID & W9 info
  • Cert of Insurance: $100k cargo, $1M Auto, & $1M commercial general liability coverage
  • Active Common or Contract Authority (180+ days)
  • Safety Rating of at least Satisfactory (or None)

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